Grant Information

APPLICATION DOCUMENT INSTRUCTIONS

The templates below MUST be used when completing the Grant Application. All documents and completed templates must be attached and uploaded to the application at the time of submission.

PLEASE DO NOT CHANGE OR ALTER ANY OF THE TEMPLATES OR ADD ADDITIONAL PAGES.

The Forest County Potawatomi Foundation reserves the right to decline applications with MISSING or INCORRECT information.

PDF, DOC and DOCX formats ONLY.
Please do not add any SPECIAL CHARACTERS in the document file names (& %   ‘   *   ; – /   #,)

  1. COVER LETTER –The cover letter must be on the requesting Organization’s letterhead and addressed to
    Kaye Garcia, Executive Director
    Forest County Potawatomi Foundation
    3136 W Kilbourn Avenue, Suite 300
    Milwaukee, Wisconsin 53208

Your ONE page letter must include:

  • Current date
  • A short description of the program you are requesting support of in 200 words or less.
  • The dollar amount requested.
  • The start and end dates of the program.
  • A physical signature from the President, Executive Director, CFO or CEO. Must include contact information for that person.
  1. BOARD MEMBERS– Use this template to provide the Board Member’s position, full name, Business Affiliation and, if applicable, please indicate which members are Native American. Please list only immediate members, such as, President, Vice President, Treasurer, etc. No photos or personal contact information should be provided.
  2. RECOGNITION– Use this template to explain how the FCP Foundation will be recognized for its donation. Do not include logos, letterhead, narratives, headers, footnotes, or images/photos.
  3. WHY– Use this template to explain why you believe the FCP Foundation should contribute to your organization in 200 words or less.
  4. BUDGET– Use this template to provide your Budget for the program you are requesting support for and list where the Foundation’s dollars will be used. Do not include Revenue or Income information.
    NOTE: Do not add commas to the dollar amounts. This will avoid calculation errors.
  5. FUNDING SOURCES– Use this template to list ALL current fiscal year Funding Sources for the program you are requesting support for.
    • List the name of the source.
    • List the amount requested from the source and place it in the REQUESTED column.
    • List the amount in either the PENDING column (even if the status is still unknown) or the RECEIVED column (if you have been awarded and at what amount).
    • List the FCP Foundation as a source and the amount requested in the REQUESTED and PENDING columns.

NOTE: Do not add commas to the dollar amounts. This will avoid calculation errors.

  1. ACCOMPLISHMENTS– Use this template to provide the accomplishments and successes of your program in 200 words or less.
  2. GRANTEE FINAL REPORT– This template is to be completed and submitted at the end of your last grant received or at the time of requesting new grant support. If the status of your program is INCOMPLETE, please contact our office for further instruction.
    No other form, format or modifications will be accepted.
    If you have not received a grant or are a New Applicant, attach a document stating such. Photos, annual reports, brochures, or Financial Audits will not be accepted. Do not alter the form or add additional pages.
  3. IRS W-9 FORM– All Organizations must complete and attach this IRS W-9 Form. This form must also include a physical signature from the President, Executive Director, CFO or CEO, and must include the current date. This W-9 must match the address used on the Application and the Cover Letter.
    (IRS Form 990, Certificate of Exempt Status or Articles of Incorporation will not be accepted.)
  4. IRS DETERMINATION LETTER– Required only of New Applicants or in the case of a name change or new EIN.
    (IRS Form 990, Certificate of Exempt Status, or Articles of Incorporation will not be accepted.)

 

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